(PIDG/RIM 1) SALARY SCALE: $539,009.00 – $640,713.00 per annum MAIN ROLE AND CORE FUNCTIONS: This position under the direct supervision of the Records Officer II, is responsible for supporting the Records Management function within the organization.
• Preparing outgoing correspondences for dispatch to various organizations. • Regular updating of minute sheets • Circulating circulars, Newsletter and Publications to Staff as directed. • Assist with the booking of conference and meeting rooms. • Daily entering of information into the Electronic Document Management System (EDMS). • Routing of incoming correspondence to the relevant personnel via the EDMS. • All incoming and outgoing correspondence scanned and catalogued on the EDMS. • Assist in the opening of the new files where necessary and entering the file name in the Registry Filing Catalogue. • Monthly updating of database for Partners and Suppliers • Provide message logging service during the activation of Emergency Operation Centre (EOC) • Act as the main relief Telephone Operator on a daily basis • Logging of files name, number and return date as well as requesting officer in the files distribution log book. • Monitor the use and return of files to the Registry. Core Competencies: • Communication Skills: Must be able to communicate with staff at all levels. • Customer Service: Must demonstrate high standard of service and delivery to meet the customer’s expectations. • Team Work and Cooperation: Must display a willingness to participate and work co-operatively with others in the pursuit of team goals. • Integrity: Must demonstrate sound ethical standards showing consistency with values and attitudes geared towards the building of trust and credibility. • Compliance: Must be able to comply with organizational and regulators policies and procedures. • Planning & Organisational skills: Must continuously display a high level of disciplined with an organized approach to work. Functional Competencies: • Records Management Skills: Must be able to update correspondences on minute sheet and on the file minute sheet. • Use of Technology: EDMS, Microsoft Suite, Database: Must be able to electronically log and dispatch files to officers. Open new files on DocuShare database. • Report Writing Skills: Must be able to prepare minutes and generate monthly reports. Minimum Qualifications and Experience • Incumbent should possess three (3) CXC/GCE O’level subjects or its equivalent including English Language. • Have formal training in office methods and procedures. • Have completed a course in Records Management. • At least three (3) years’ experience in a similar capacity.
Accounts Receivables Officer (FMG/AT 1)
Salary Scale: $682,079.00 – $810,778.00 per annum
Reporting to the Accounts Payable and Payroll Manager, the incumbent is responsible for updating investment accounts, withholding tax certificates. KEY RESPONSIBILITIES • Verify sales invoice and post to system. • Enter Accounts Receivable credit and Debit notes • Update and reconciled receivable sub ledger • Periodic status reports. • Prepare schedule of input and output tax • Prepare monthly GCT Returns • Maintains file for GCT returns and correspondents • Investments adjustments updated monthly • Prepare certificate for Withholding Tax on Specified services and do Returns • Any other Duties FUNCTIONAL COMPETENCIES: • Knowledge and use of accounting technology including Sage 300 (Accpac) • Knowledge of financial and accounting principles and practices including the FAA Act • Computer Literate with knowledge of spreadsheet applications; CORE COMPETENCIES: • Oral and written communication skills; • Integrity/ethics exercised in the performance of duties. • Time management skills. • Analytical and problem solving skills. • Interpersonal skills; • Customer relation skills; QUALIFICATIONS & EXPERIENCE • AAT level 11 or CAT respectively OR • Any other accredited accounting certification from a recognized Institution;
At least two(2) years experience in a similar capacity Please apply in writing along with a detailed resume no later than February 27, 2017to the: – Director of Human Resource Management ODPEM 12 Camp Road, Kingston 4 We thank all applicants, however only shortlisted candidates will be contacted.